You may want to synchronize your Gmail account with your Microsoft Outlook for many reasons. Well, synchronization is not a challenging, but yes it can be in the absence of proper, step-by-step instructions. Considering this, I have brought you a free Gmail support and Microsoft Outlook support guide that will assist you easily sync Gmail with Microsoft Outlook.
In order for the Gmail account to sync with Microsoft Outlook, the IMAP server should be enabled. To enable IMAP, open your online browser and log in to your Gmail account. Click on the Options button on the extreme top right corner in the screen and select Mail Settings from the drop-down list. While in the gmail pop3 settings, click on the Forwarding and POP/IMAP link.
You will see that POP is enabled and IMAP is disabled by default. Now point your mouse to click on the Enable IMAP button. When done, click on the Save Changes button. Exit your Gmail account and close the web browser window. Open Microsoft Outlook, click the Tools menu, then select Account Settings from your drop-down menu.
When in the E-mail Accounts dialog box, select the E-mail tab should it be not highlighted by default. Click on the New button afterwards. When within the next window, click to select the radio button beside Microsoft Exchange, POP3, IMAP, or HTTP and press another button. Point to below and then click the button beside Manually configure server settings or additional server types. Hit Next to proceed. In the next window, click to select Internet E-mail and press Next.
When within the next window, type your own name and Gmail address within the relevant fields under User Information. Under Server Information, select the drop-down arrow alongside Account Type and choose IMAP. For incoming and outgoing mail servers, type ‘imap.gmail.com’ and ‘smtp.gmail.com’ (without quotes so that as is) in the respective fields.
Under Logon Information, type your user name (it is going to your Gmail address) and password within the relevant fields. Check the Remember password box in order to save yourself from entering password again and again any time you login to your Gmail account in Microsoft Outlook. Do not check the Require logon using Secure Password Authentication (SPA) box. Hit the greater Settings button.
Click on the Outgoing Server tab and check the My outgoing server (SMTP) requires authentication. Also click to select Use same settings as my incoming mail server. Highlight the Advanced tab, type ‘993’ inside the Incoming server (IMAP) field and ‘587’ within the Outgoing server (SMTP) field. Click to pick SSL through the drop-down arrow close to Make use of the following type of encrypted connection below the incoming servers.
Select TLS from your Use the following form of encrypted connection option underneath the Outgoing server (SMTP). To prevent facing a server timeout error when sending/receiving emails, adjust the Server Timeouts to maximum. To do this, you can slide the slider towards the right hand side. You can also check the box Leave a copy of message on server to let your messages remain presented on the Gmail server. It will allow you to access all of your emails out of your webmail account from around the globe.
When done, hit the OK button to exit this window. You may come back to the previous window showing all your information that you simply just filled in. hit the gmail imap server to test your email account settings. If each of the settings are correct as well as the connection goes successful, you will notice this message Congratulations! All settings completed successfully. Click close to continue. Hit the Close button as instructed and close and reopen Microsoft Outlook in order to save the alterations.
Select your Gmail account and you may see a new number of different folders like Inbox, Drafts, and Spam etc. Selecting your Gmail account only takes place when your multiple accounts set up within your Outlook. If Gmail is the only account you may have in Microsoft Outlook, you will need not have the selection. Hit the Send/Receive button to begin downloading the emails to your Gmail Inbox.
If you are a non-US resident (I mean in the event you are part of a few other country however, not towards the US), you might need to use ‘imap.googlemail.com’ for the incoming mail server and ‘smtp.googlemail.com’ for your outgoing mail server.
You can sync Gmail with Microsoft Outlook using POP server also. However, this is going to be noted that POP server offers just one single-way sync to your emails along with other features etc. It indicates the changes you are going to make inside your mxbhwk Outlook will not reflect within your web-based Gmail account. On the other hand, IMAP offers two-way sync for Gmail account. Thus IMAP is preferred over POP.
Should you not choose the Leave a duplicate of message on server option, all your smtp gmail com will likely be downloaded in your Microsoft Outlook and will not be available on the webmail account. Suppose some day you happen to be out of your computer and you need to access your emails from an outside public computer (with internet access), you may be unable to see any new emails as they have been downloaded in your Microsoft Outlook on your desktop computer.